Escape Classic FYIs

Account Balance History Import: Instructions for producing a data file for importing historical account data into Escape.

Account Conversion: Instructions for producing a data file for importing account information into Escape.

Account Component Conversion: Instructions for producing a data file for importing account components into Escape.

Balancing Cash to the County: Procedures for balancing your cash accounts to your county's cash balance for your district.

Batch Processing Reports: Instructions for processing the Balance Sheet Report, Trial Balance Report and Income Statement report after hours and in batch mode using the FINRPTS utility.

ChkAccts Utility: Instructions for running the Escape utility called CHKACCTS to verify the integrity of the account data files.

ChkLinks Utility: Instructions for running the Escape utility called CHKLINKS to verify the linking of accounts from one fiscal year to another.

Converting Budget Data from Escape Classic to Escape Online: Procedures for converting budget data from Escape Classic to Escape Online during implementation.  UPDATED! 02/06/08

Creating the Multiple Worksite Report (BLS 3020): Instructions for obtaining the information needed to fill out the Worksite Report.

CSRT - The Clarion Rebuilding Utility: Instructions for running the Clarion rebuilding utility called CSRT, used when key files are broken.

Ending a Position: Instructions and specific scenarios for ending a position in the Personnel/Position Control module.

Escape Classic Fiscal Year End Procedures: Overview of Escape fiscal year end procedures.

Escape Classic Known Issues: List of known issues for Escape Classic.

Escape Classic System Requirements: Hardware and software requirements for the Escape Classic (DOS-based) system.

Escape System Manager Computer: Specifications for the computer used by the Escape System Manager.

Fiscal Year End Requisition Report: Instructions for printing a fiscal year end report of uncompleted requisitions.

Fixed Assets & GASB 34: Document describing the requirements of GASB 34 and how to use Escape Fixed Assets to make sure your district complies!

Fixed Asset Conversion: Instructions for producing a data file for importing fixed asset records into Escape.

FixUsers Utility: Instructions for running the Escape utility called FIXUSERS to identify and remedy problems resulting from inadvertent locking of Escape data files by users.

Food Service Commodity PO's: Instructions for creating food service commodity purchase orders in Escape.

FTP Downloads for Programs and Documentation: Instructions for using the escapetech.com FTP to download files from Escape.

FTP Uploads Using DOS: Instructions for using the escapetech.com FTP to upload files using DOS.

FTP Uploads Using Internet Explorer: Instructions for using the escapetech.com FTP to upload files using Internet Explorer.

Giving Escape a Copy of Your Database: Instructions for backing up your database and sending a copy to Escape via FTP.

Hybrid Purchase Orders: Instructions for creating a "hybrid" purchase order that is a blanket purchase order with line items.

Importing Data into a Pay Cycle: Instructions for importing data into a pay cycle via the import earnings process in the Escape Payroll module.

Importing Salary Schedule Records : Instructions for creating a data file for importing salary schedule records into the Escape Personnel/Payroll module using the SSIMPORT utility.

Journal Entry Import for Escape Classic: Instructions for importing journal entries into Escape Ledger.

Labor Distribution Errors: A list of labor distribution error messages and instructions on how to correct them in the Escape Payroll module.

Locked Escape Files: Instructions for identifying and correcting network file locks of Escape data files resulting from Windows suspending processing while Escape is in the background. Describes the LOCKED, SCANLOCK and FIXUSERS utilities.

Logfile: Describes the entries made into the Logfile each time a user signs into and out of Escape, or receives a warning message. Describes how the Logifle can be used if there are problems when working in Escape.

Multi-Year Requisition Processing: Instructions for setting up Escape Finance databases to manage multi-year requisitions.  UPDATED! 05/07/09

Multi-Year Requisition Processing for Purchasing II Customers: Instructions for setting up Escape Purchasing databases to manage multi-year requisitions. UPDATED! 05/07/09

Network Disaster Recovery: Instructions for identifying that a network disaster has occurred, and steps for repairing or recovering your Escape system.

On-Site Training Checklist: Checklist for a successful On-Site Training Session.

Position and Tracking Roll Forward: Instructions for rolling Position Accounts and Position Tracking Records forward from one fiscal year to the next, in Escape Personnel/Position Control.

Position Tracking Record Flags: Discussion of the short term flag (including Cancel and Payoff) the pay distribution flag (Pay Difference) and residual pay in the position tracking record.

Preventative Maintenance Procedures: Instructions for completing preventative maintenance tasks required for Escape software.

Printer Control Codes: Instructions for setting up printer control code sequences in Escape. Includes instructions for landscape and condensed mode.

Printers for Purchase Orders and Warrants: Requirements for printers used to print purchase orders, bill warrants and payroll warrants in Escape.

Purchase Order Forms: Instructions for designing purchase order forms for use with Escape.

Remote Access Support of Escape: Description of options for providing remote access to your Classic and Online Escape systems for purposes of support.

RptGen Utility: Instructions for generating custom forms such as POs, Change and Cancel Notices in Escape Purchasing and Escape Finance.

Running Escape Over a WAN: Instructions for setup required to run Escape over a Wide Area Network.

Running STRS Reports for July and August: Methods for supplemental reporting to STRS.

SACS Account Validation Tables: Validation Tables with instructions for validating Escape accounts and account components for SACS compliance.  UPDATED! 2/1/12!

SACS References: Quick links to the California Department of Education web site.

Scan Encumbrance Utility: Instructions for finding and clearing all outstanding journal entry encumbrances before closing the books for the year.

Setup for Journal Entries: Instructions for setting up journal entries.

Staying in Balance by Resource: Provides helpful hints for keeping your funds balanced by resource. Includes link to Cash Account by Resource report.

Stores Inventory Conversion: Instructions for producing a data file for importing inventory records into Escape.

"Unprinting" a Purchase Order: Discussion of what it means to "unprint" a purchase order, create a change notice and return a PO to OPEN status.

Vendor Catalog Importing: Instructions for using the VCATALOG.EXE utility program to import vendor catalogs for use with Escape.

Vendor Conversion: Instructions for producing a data file for importing vendor records into Escape.

Windows Explorer and Escape Network Drives: How to prevent users from moving or possibly deleting important Escape data files.

Workstation Setup: Workstation setup requirements for Escape for DOS software.